Annual Conference and General Assembly 2017

EUNET Annual Conference and General Assembly 2017The Annual Conference and General Assembly of EUNET 2017 will take place from
Thursday October 19th
to Sunday October 22nd 2017 in Budapest (Hungary).

Where?
Our conference venue is the Novotel Budapest Centrum in Budapest, which will accommodate us in single rooms, and most of the programme will take place there too.
A guided city tour of Budapest, in English, German and French will be organised for you.

Novotel Budapest Centrum

Novotel Budapest Centrum

Novotel Budapest Centrum

Novotel Budapest Centrum

How to get there?
The closest airport is of course Budapest airport. There are direct flights from all over Europe to Budapest. Main low cost carriers are Ryanair and WizzAir.

NB; On August 15th the German airline “AirBerlin” declared insolvency in self-government. The German state provided a loan of 150 million Euro to ensure that flight operations will continue for the next three months. Nevertheless there is no guarantee that this will work out.

If you have planned to travel to Budapest with AirBerlin, it’s strongly recommended that you check the availability of your flight regularly until the day of your departure, or try to look for a more reliable way of transport to get to Budapest.

If you haven’t made your travel plans yet, we recommend not to book a (code sharing) flight operated by AirBerlin.

Travel from the Budapest Ferenc Liszt International Airport to the hotel

Itinerary Budapest airport hotel

Example from the online Trip Planner

Public transport
The best possible route depends on your arrival day and time. Please use the online trip planner (available in English) to get the fastest itinerary to the conference venue. Use “Novotel Budapest Centrum” (NB: there is more than one Novotel in Budapest) as your final destination.

Mobil Application for getting around Budapest using public transportation: BKK FUTÁR
The BKK Centre for Budapest Transport also has an application which you may download and use (also available in English) in order to get around Budapest. Visit your respective app store for more details on how to download the free application, or, in case you wish to access the browser version, please visit:
http://futar.bkk.hu/?map=13/47.501/19.053&layers=GSVB

Airport shuttle 
MiniBUD is the official airport shuttle service provider for Budapest Airport. The price is roughly 16 Euro for one person and e.g. 25 Euro for four persons one way.
For more information and reservation, please visit:
https://www.minibud.hu/en

Fill in Novotel as destination, wait for the selection to pop up, select “Novotel Centrum”. (NB: there is more than one Novotel in Budapest)

Taxi
(costs will not be reimbursed)
Should you wish to take a taxi, we advise using the airport’s official partner upon arrival.
For more details, please visit:
http://www.bud.hu/english/passengers/access_and_parking/by_taxi

Travel from the hotel to Budapest Ferenc Liszt International Airport

There will be a shuttle bus form the hotel to the airport on Sunday, October 22nd at 11:30h.

NB: October 23rd is national holiday in Hungary. Public transportation is running less often than on a normal weekday.

Programme / time framework?
A few lectures, some interactive parts and our working groups will be in the centre of the programme which will start on the 19th with a joined buffet dinner at 19h and will end on the 22nd before lunch at 11:30h.

Meetings of the board and the Youth Committee will take place at 16h on the 19th.
The General Assembly will include new elections of the board.

The preliminary programme (updated 21.02.2017) is available in English for download:
EN programme Annual Conference 2017

Participation fee?
The participation fee is 100€ per person.
It includes accommodation in single rooms for three nights, meals, interpretation and a guided city tour.

Travel cost?
Travel costs will be reimbursed up to a maximum of 250€.
The rules for travel cost reimbursement are available in English, German and French:
EN rules for travel cost reimbursement AC Budapest 2017
DE Richtlinien zur Reisekostenerstattung JK Budapest 2017
FR Règlement frais de voyage CA Budapest 2017

Please make sure you understood the rule for the travel dates (number of meeting days +1).

The travel cost form as well as a manual on “how to” could be downloaded here:
Travel cost form
How to use the travel cost form

Registration
Registration is closed.
The conference is fully booked.
Please get in contact with our office to be placed on the waiting list.

Registration will take place in two phases to secure one place per member organisation in the Annual Conference.

Phase ONE
From April 1st to April 30th 2017
In this phase registration is limited to one representative per member organisation or organisation who applied for membership in EUNET.

Phase ALL
From May 1st on
In this phase registration for the remaining places is handled on a first come first served basis until we reach the maximum number of 68 participants.
Each organisation is allowed to register a maximum of three persons.

Please register by using this online form

You will receive an automated acknowledge receipt of your registration data by email.
A confirmation that you could participate will be send within three days of your registration.
(If you do not receive a confirmation email for your registration within three days, than please check your spam folder)